Ah, e-mail, making work life easier since the 90’s – but when you spend your whole day sending e-mail after e-mail, it kind of gets easy to overlook some mistakes. You don’t want to be made fun of by your officemates because you forgot to spell-check or because you accidentally sent a joke e-mail to your entire company, now do you? Not to worry, we’re here to remind you of some e-mail mistakes you should make a point to avoid.
1. Unforgettable Subject Lines
When writing e-mail drafts, it’s fun to think of creative subject lines, but there are times when we forget to re-edit the subject line and end up sending e-mails with things like “SO AS I TOLD YOU A MILLION TIMES BEFORE –“ or “Please let this be the last e-mail I ever send this person”. Remember: the subject is the first thing your recipient reads, so make sure it leaves a good impression of you.
2. Forgetting Attachments
Have you ever had that dream where you go to work or school and look down only to realize you’re still in your pajamas or worse, your underwear? Forgetting to attach files is basically the e-mail equivalent of that. Make life easier for you by making sure you have the word ‘attach’ in your message as most e-mail services will remind you that you haven’t attached anything or even better, attach your files BEFORE writing your message.
3. “To Whom It May Concern”
Basically, this means you haven’t done your homework. With the internet helping us access as much information as we can, there’s no reason for you not to know who you’re sending an e-mail to. This also makes the e-mail sound so generic.
4. Reply to All
Unless you’re the CEO or some high executive in your company, it’s best not to ever press ‘Reply to All’. No matter what intention (i.e. congratulating a winning team or even responding to a “Send to All” e-mail), it’s probably best not to open yourself to the kind of ridicule that a “Reply to All” could bring.
Make sure you double or triple check every important e-mail you send as well-constructed e-mail shows confidence, and proficiency. Learn the Powers of confidence at JRP.